2007-11-27T04:06:00.000-08:00

Questions (TRUE or FALSE)
(Answers at end of this post)

1. Invoices can be released on item and header level?

2. On a Purchase Order with more than one line item, the different items can have prices (Gross price condition) that are on DIFFERENT currencies?

3. Public holidays are specified in the Factory calendar that are link to a specific Purchase Organization?

4. A “Material number template” can be set per MATERIAL TYPE?

5. The Quantity & Value update in the material type configuration can be set per Plant?

6. Number ranges for Vendor Masters (set at Account Group) must be either Internal or External – it can not be both?

7. Screen Sequence (which identifies the screen sequence for the display of the header details in the evaluation of the planning run) is set on lot size?

8. Purchase Organization + Purchasing Groups = Purchasing Area?

9. The validity period (start / end) can be entered in a Purchase Order and Purchase Requisition on header level?

10. Transaction “Create PO, Vendor unknown” can be used to create Purchase Orders and Purchase Requisitions?

11. With availability check – the current unrestricted stock can not be excluded from the calculation?

12. “Regular Vendor” (used in Info Records) is activated per Purchase Organization?

13. “Freezing of Book inventory” as used in Physical Inventory is only allowed if activated on Plant / S.Loc level?

14. If the posting Block was set for Physical Inventory document – you will not be able to process material movements until the difference is posted?

15. For invoice verification, a default tax code can be set up per company code?

16. When creating Contracts – a Purchase Organization must be specified?

17. One step Transfer postings can done between plants if the plants belong to different company codes?

18. In external service management a service entry sheet is the same as a goods receipt?

19. If the “Source List” selection is set in the material master then you must maintain a source list for the material?

20. If the “Quota Arrangement” option is set in a material master then you must maintain a quota arrangement for the material?

21. For valuation, a plant is assigned a chart of accounts?

22. For a Framework requisition (type FO) the validity dates are entered on header level?

23. MRP Area is a grouping of PLANTS?

24. MRP can create reservations?

25. Exchange rates can be changed during invoice verification (ref to PO) but it must be done before the PO number is typed in?

26. Manual postings to stock (GL) accounts can only be made if the current stock quantity is zero?

27. A material type can be configured to “allow pipeline” or “pipeline mandatory”?

28. Goods receipt to “GR block stock” for valuated material will create a material document?

29. Only one plant / storage location can be used in one Physical Inventory document?

30. Consignment info records can only be created in the currency of the company?

31. The same material (for a specific plant) can be set up for either batch management or split valuation – not both?

32. For MRP to create stock transport requisitions (PR with item category U) a source list must be set up?

33. When creating a Purchase Requisition for a material the price in the PR is from the material master?

34. Source lists can be created for a material group?

35. Planned delivery costs is specified in pricing conditions and can not be changed during invoicing?

36. Field selection can be linked to release indicator (status)?

37. Returnable transport packaging stocks are never valued?

38. Consignment stock can be receipted in block stock?

39. Stock can only go negative if the material is valued as standard price, not moving average price?

40. Reservations that are flagged for deletion can be un-deleted by simply removing the flag?

41. Purchase requisitions that are flagged for deletion can be un-deleted by simply removing the flag?

42. Requirements date on a reservation is specified on header level?

43. If the “Shelf live expiration date” (SLED) is set in the material master but not in the Purchase Order then it will not be checked during Goods Receipt?

44. End User training takes place during the “Go-Live and Support” phase of a project?

45. SAP Solution Manager provides the methodology through 3 roadmaps – Implementation, Solution Management & Global?

46. A Parked invoice is visible in the PO History?

47. A “Hold document” (invoice) is only visible in PO History if the balance is zero?

48. Automatic Invoice reduction can take place if the vendor specific tolerance is set up. Invoice reduction can only take place for positive differences and not for negative diverences?

49. Subsequent debit / credit will not post to GR/IR account?

50. Unplanned delivery costs will always post either to stock or consumption account?

51. The duplicate invoice check is activated on company code level?

52. Account assignment U can be used in PR and contract but not in Purchase Orders?

53. The same Valuation Grouping code can be linked to multiple plants belonging to different company codes?

54. Configuration takes place during the realization phase?

55. The project definition activity takes place in “Blueprint” phase?

56. For missing parts check to function, the availability checking must be activated for a material?

57. A message schema contains message types?

58. A Quote can be accepted or rejected?

59. In the material type configuration a setting is available to indicate if the material can be managed as consignment stock?

60. Reservations from production are called manual reservations?

Answers

1. FALSE – only on header

2. TRUE –Although the overall PO is only in one currency (specified on header) – individual items can have prices in different currencies.

3. FALSE -- Factory calendar is link to Plant

4. FALSE – It is set for the system

5. TRUE

6. FALSE – it can be both

7. FALSE – on MRP type

8. TRUE

9. FALSE – only in a PO

10. TRUE

11. TRUE --- only other stock types can be included/excluded, such as Block stock, QI stock, safety stock, ….

12. FALSE – per plant

13. TRUE

14. FALSE – until the count is entered (not posted)

15. TRUE

16. TRUE (on header level)

17. TRUE – it is known as a inter company transfer

18. TRUE – service entry sheet + acceptance is the same as goods receipt (movement type 101)

19. TRUE

20. FALSE – for quota arrangements the tick on material master only activates the functionality but the use is optional

21. FALSE – the chart of accounts is linked to the company code

22. FALSE – there is a FO type for purchase requisitions but no place to enter validity period. It is normally entered as free text in one of the long text fields

23. FALSE – grouping of Plant + Storage Location

24. FALSE – only planned orders, PR and delivery schedules

25. TRUE

26. FALSE – no manual postings can be made to stock accounts

27. TRUE

28. TRUE – but not an accounting document

29. TRUE – data is on header level

30. FALSE

31. TRUE

32. TRUE – to specify the supplying plant

33. TRUE –

34. FALSE – for a material (for a specific plant)

35. FALSE – it is conditions but it can be changed during invoicing (if variances are allowed)

36. TRUE – to indicate what fields in the document is display / mandatory / etc..

37. TRUE – only managed on quatity

38. TRUE – all the normal stock types are valid for consignment stock (QI, unrestricted , QI)

39. FALSE –moving average or standard

40. FALSE – flagged for deletion can not be reversed

41. TRUE

42. FALSE – item level. The Base date is on header level

43. FALSE – it can EITHER be set in PO or material master

44. FALSE – according to ASAP it takes place in the “Final Preparation” phase

45. TRUE --

46. TRUE

47. FALSE – hold invoice not visible in PO history

48. TRUE

49. FALSE -- answer corrected by suu
Quote:
If the quantity of the subsequent debit/credit is larger than the quantity delivered, the system distributes the relevant amount proportionally. The part of the subsequent debit/credit that does not have a goods receipt is posted to the GR/IR clearing account. The remaining amount is posted to the stock account – or in the case of standard price control or insufficient stock coverage – to a price difference account.
50. FALSE – in config it can be set up to post to another GL account

51. FASLE – indicator in vendor master

52. FALSE – it can be used in some PO’s example: blanket PO, services (item cat D)

53. TRUE

54. TRUE

55. FASLE – “Project Preparation”

56. TRUE – it makes use of availability checking

57. TRUE (Used to print documents)

58. FALSE – only rejected (rejection indicator)

59. FALSE --

60. FALSE – manual reservation are those being created from MM

----------------------- THATS IT -----------------------

ORGANISATIONAL STRUCTURES

1. Which of the following are examples of Organizasional elements in SAP?

(more than one answer can be correct)

1A Company Code
1B Material
1C Vendor
1D Purchase Organisation
1E Plant

MASTER DATA

2. A material master has been created for material 1234 in Plant 1000. You want to extend the material master to Plant 1100 for Purchasing, Storage and Accounting. Which transaction would you use?

(more than one answer can be correct)

2A Change Material Master record.
2B Create Material Master record.
2C Extend Material Master record.
2D Display Material Master record.
2E Maintain Material Master record.

PURCHASING

3. You wish to procure a material using a Purchase Order. You wish to take delivery of the material at different times. A graduated discount scale exists for the material. How do you proceed if you wish to take advantage of the discount arrangement?

(Only one answer is correct)

3A Enter several order items with the same material number and different delivery dates.
3B Enter one order item with the material number and assign the material to different accounts.
3C Enter an order item with the material number and create a number of schedule lines.
3D Enter a number of purchase orders for the material and specify different delivery dates.
3E Enter an order item with the material number and in the Purchase order header text field you specify the delivery dates and discount scales.

MATERIALS REQUIREMENTS PLANNING

4. To view the most up to date planning data (available stock, orders, reservations, etc.) on a material, use the:

(more than one answer can be correct)

4A Stock Overview report.
4B List display of material and accounting documents.
4C MRP list.
4D Stock Requirement list.
4E Standard Analysis for a material

5. A material forecast can be used by the following MRP types:

(Only one answer is correct)

5A Manual Reorder point planning.
5B Automatic reorder point planning.
5C Forecast based planning.
5D Time phased planning.
5E Storage location MRP

6. Materials planning can be set to automatically generate:

(more than one answer can be correct)

6A Contracts.
6B Purchase Requisitions.
6C Purchase Orders.
6D Planned Orders.
6E Delivery Schedules.

7. The following are lot sizing rules available for SAP R/3:

(more than one answer can be correct)

7A Fixed lot size.
7B Replenish to maximum stock level.
7C Weekly lot size.
7D Daily lot size.
7E Economic order quantity.

PURCHASING

8. Purchase Information records can be created or updated from:

(more than one answer can be correct)

8A Purchase Requisitions.
8B Purchase Orders.
8C Quotations.
8D Contracts.
8E Source Lists.

9. Which of the following apply to Purchase Orders?

(more than one answer can be correct)

9A The vendor must be specified in the Purchase Order Header.
9B All materials on a purchase order must be procured through the same purchasing group.
9C All materials on a purchase order must be of the same material group.
9D Discounts and surcharges can be maintained in the document header.
9E Discounts and surcharges can be maintained at line item level.

10. Which of the following is an Account Assignment category?

(more than one answer can be correct)

10A Material Group.
10B Purchase Requisition.
10C Sales Order.
10D Release Code.
10E G/L Account

11. Which of the following are Item Categories?

(more than one answer can be correct)

11A Consignment.
11B Service.
11C Manufacturing.
11D Cost Centre.
11E Subcontracting.

12. Which of the following documents can be subject to release (approval) procedure?

(more than one answer can be correct)

12A Planned Order.
12B Purchase Requisition.
12C Scheduling Agreement.
12D Purchase Order.
12E RFQ.

13. In Source lists the following can be sources of supply:

(more than one answer can be correct)

13A Vendor.
13B Contract.
13C Scheduling Agreement.
13D Quotation.
13E Quota Arrangement.

14. With automatic source determination, in which sequence does the SAP R/3 system search for possible sources of supply?

(Only one answer is correct)

14A Source List, Quota Arrangement, Contract, Information Record.
14B Quota Arrangement, Contract, Information Record, Source List.
14C Quota Arrangement, Source List, Contract, Information Record.
14D Source List, Contract, Quota Arrangement, Information Record.
14E None of the above.

15. Which of the following documents can be printed in SAP?

(more than one answer can be correct)

15A RFQ.
15B Purchase Order.
15C Service Entry Sheet.
15D Purchase requisition.
15E Contract.

16. Which of the following document types can appear in the purchase order history for a purchase order line item?

(more than one answer can be correct)

16A Another purchase order.
16B A goods receipt material document.
16C A service entry sheet.
16D An invoice.
16E A release procedure.

17. in which ways can purchase requisitions be created?

(more than one answer can be correct)

17A From contracts.
17B From source lists.
17C From material requirements planning.
17D Manually.
17E From delivery schedules.

18. A vendor has agreed to give your company a discount on all purchases during the festive season. What would be the quickest way of specifying this discount?

(Only one answer is correct)

18A Maintain the pricing conditions in all information records with the vendor to indicate the discount.
18B Maintain the pricing condition in all contracts with the vendor to indicate the discount.
18C Maintain the pricing conditions in the vendor master record to indicate the discount.
18D Maintain all source lists that uses the vendor to indicate the discount.
18E Maintain extended conditions against the vendor to indicate the discount.

19. A purchase order has been placed with a vendor for 100 pieces of material 1234. An over delivery tolerance of 5% has been specified for the material. The vendor has already delivered 20 pieces of material 1234 against the purchase order. When posting the next goods receipt against the purchase order, the SAP system will propose the following quantities of material 1234 for goods receipt:

(Only one answer is correct)

19A 0 pieces.
19B 85 pieces.
19C 20 pieces.
19D 100 pieces.
19E 80 pieces.

20. A purchase order has been placed with a vendor for 100 pieces of material 1234. An over delivery tolerance of 5% has been specified for the material. The vendor has already delivered 95 pieces of material 1234 against the purchase order. The delivery complete indicator has been set for the material in the purchase order. When posting the next goods receipt against the purchase order, the SAP system will propose the following quantities of material 1234 for goods receipt:

(Only one answer is correct)

20A 0 pieces.
20B 100 pieces.
20C 10 pieces.
20D 5 pieces.
20E No goods receipt will be allowed against the purchase order.

Rest of questions in next post
________________________________________
Last edited by SAPman : 11-27-2005 at 12:13 PM.

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#2
11-27-2005
SAPman
Senior Member Join Date: Oct 2005
Posts: 203

________________________________________
21. You want to create a purchase order for external services. At the purchase order line level:

(Only one answer is correct)

21A The account assignment category for “Cost centres” or “Orders” must be used.
21B The item category for “services” must be specified.
21C The account assignment category for services must be specified.
21D The item category “unknown” must be specified.
21E The account assignment category for “text items” must be specified.

22. Purchasing pricing conditions can be maintained in:

(more than one answer can be correct)

22A Contracts.
22B Purchase orders.
22C Source lists.
22D Information records.
22E Quota Arrangements.

INVENTORY MANAGEMENT

23. Reservations can be created for:

(more than one answer can be correct)

23A Goods receipt for purchase order.
23B Goods receipt without a purchase order.
23C Goods issue to a cost centre.
23D Scrapping.
23E Transfer of stock from quality inspection to unrestricted stock.

24. Stocks can be withdrawn from the stores for consumption to a cost centre:

(Only one answer is correct)

24A From quality inspection stock.
24B From blocked stock.
24C From goods receipt blocked stock.
24D From unrestricted use stock.
24E From In-Transit stock.

25. Normal stock items that are received with reference to a purchase order can be received into:

(more than one answer can be correct)

25A Quality inspection stock.
25B Block stock.
25C Goods receipt block stock.
25D Unrestricted use stock.
25E In-Transit stock.

26. Which of the following stocks belong to a vendor, but are stored on your company’s premises?

(more than one answer can be correct)

26A Materials provided to a sub contractor.
26B Vendor consignment stock.
26C Returnable transport packaging.
26D Block stock.
26E Stock in transit.

27. Which of the following stock types can be counted through Physical Inventory procedure?

(more than one answer can be correct)

27A Unrestricted use stock.
27B Block stock.
27C Quality Inspection stock.
27D Vendor consignment stock.
27E In-transit stock.

28. A cost centre has reserved a quantity of a stock item for issue. When issuing the stock with reference to the reservation, the following quantity is proposed:

(Only one answer is correct)

28A Total available plant stock for the material.
28B Total available storage location stock for the material.
28C (A) or (B), whichever is the smallest.
28D Total reserved quantity on the reservation.
28E Open quantity on the reservation (Reserved, but not issued)

MATERIAL VALUATION

29. Which of the following cab possibly influence the valuation price of a moving average priced material?

(more than one answer can be correct)

29A Goods receipt for a purchase order.
29B Goods Issue to a cost centre.
29C Invoice verification against a purchase order.
29D Stock transfer between two storage locations in the same plant.
29E Transfer posting from unrestricted use stock to quality inspection.

REPORTS

30. Variants can be used to:

(Only one answer is correct)

30A Define default report formats such as column width and sort sequence.
30B Save reports.
30C Automatically execute reports.
30D Combine multiple reports into a summarized report.
30E Store user defined selection criteria for reports and analysis.

31. The following are examples of characteristics in the LIS

(more than one answer can be correct)

31A Plant.
31B Material.
31C Order quantity.
31D Month.
31E Total stock value.

GENERAL

32. In the SAP system a user can operate in the following hierarchies.

(more than one answer can be correct)

32A Service level.
32B Application level.
32C Main menu level.
32D Month.
32E Total stock value.

ORGANIZATIONAL STRUCTURES

33. In cross plant procurement a purchase organisation procures material and services for:

(Only one answer is correct)

33A Several purchasing groups.
33B Multiple plants belonging
33C Multiple plants belonging to the same company code.
33D A single plant belonging to different company codes.
33E One specific plant.

34. After a material master record has been created:

(more than one answer can be correct)

34A Only the views created can be displayed.
34B Information in new views can be added by changing the record.
34C The material number cannot be changed.
34D All information is stored at plant level.
34E The material type is displayed in the Basic data view.

35. The material type will determine the following?

(more than one answer can be correct)

35A Which views can be maintained.
35B The procurement type allowed for the material.
35C The valuation class.
35D The short text description.
35E All of the above.

CLASSIFICATION

36. The following terminology applies to the classification system:

(more than one answer can be correct)

36A Object value.
36B Class.
36C Item.
36D Object.
36E Characteristic value.

MATERIALS PLANNING

37. The main aim of materials planning is to determine:

(Only one answer is correct)

37A The total sales figures for a given period.
37B The buyers responsible for ordering materials.
37C The difference between ordered quantities and consumption.
37D The requirement of specific quantities of materials at specific times.
37E The quantity of material required in order to make a profit.

38. Once a planned order is generated by materials planning:

(Only one answer is correct)

38A It can only be converted in to a production order.
38B It can be converted into a purchase order.
38C It can only be converted into a purchase requisition.
38D It can be converted into a purchase requisition or purchase order.
38E It can be converted into a purchase requisition or production order.

39. Which of the following are true about Consumption Base Planning?

(more than one answer can be correct)

39A Future requirements are calculated from past consumption values.
39B Unforeseen consumption activity is covered by safety stock.
39C It is useful for A type materials (in the ABC analysis of materials).
39D It is assumed that the requirements will fluctuate.
39E It is particularly applicable to internally procured materials.

40. Your planning department is using a Forecast Model for materials planning. It has been established that while demand for the particular material is projected to increase steadily as market share is increased, the fluctuating tourist demand will affect the overall requirements. Which forecast model will best address this requirement?

(Only one answer is correct)

40A The Constant model.
40B The Constant trend model.
40C The Seasonal trend model.
40D The Fluctuating trend model.
40E The Seasonal model.
________________________________________
Last edited by SAPman : 11-27-2005 at 12:04 PM.

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#3
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SAPman
Senior Member Join Date: Oct 2005
Posts: 203

________________________________________
41. In backward scheduling for external procurement:

(Only one answer is correct)

41A The GR processing time is calculated in calendar days.
41B The planned delivery time is calculated in work days.
41C The planned delivery time is set at plant level.
41D The PO processing time is material specific.
41E None of the above.

PURCHASING

42. Which of the following statements are true with regard to RFQ’s and Quotations?

(more than one answer can be correct)

42A Each RFQ and quotation must have a separate number.
42B An RFQ can be created manually or with reference to purchase order.
42C By comparing vendor quotations, the system can determine a ranking list.
42D Conditions attached to quotations can be saved as info records.
42E Unsuccessful quotations can automatically be rejected.

43. In the SAP system, the reference document used in the purchasing cycle is the:

(Only one answer is correct)

43A Purchase requisition.
43B Info record.
43C Source list.
43D Purchase Order.
43E None of the above.

44. Which of the following statements are true about SAP purchasing documents?

(more than one answer can be correct)

44A All purchasing documents have header items and line items.
44B Purchase requisitions cannot be printed.
44C An account assignment category must be entered for a consumable material.
44D The item category defines which process is used to procure a material.
44E A vendor cannot be assignment to a purchase requisition.

45. Which of the following statements apply to release procedures?

(more than one answer can be correct)

45A Only purchase requisitions, purchase orders, RFQ’s and contracts can be blocked.
45B Blocked purchase orders can be sent to vendors but the order cannot be receipted.
45C More than one user may be required to release the document.
45D Blocked documents can be released collectively or individually.
45E Release purchase requisitions can be printed.

46. Which of the following apply to conditions?

(more than one answer can be correct)

46A An info record, quotation and outline agreement conditions are master conditions.
46B Conditions are item specific.
46C Master conditions can be set for a future date.
46D Conditions determine the effective price of a material.
46E A special anniversary discount from a vendor could be an extended condition.

47. In SAP purchasing contracts, which of the following statements are true?

(more than one answer can be correct)

47A A value contract has a validity period but a quantity contract has not.
47B Contracts can only be created referencing an RFQ, another contract or requisition.
47C Item category M (material unknown) cannot be used for value contracts.
47D When creating a release order, item categories M and W must be deleted.
47E A centrally agreed contract can be used to negotiate better prices from a vendor.

48. As of SAP release 4.0, the following are true for scheduling agreements:

(Only one answer is correct)

48A JIT scheduling must be used for time critical materials.
48B Schedule lines can be created automatically via MRP.
48C With agreement type LPA, the delivery schedule cannot be changed.
48D You are liable for all costs of a cancelled delivery in the trade off zone.
48E Account assignment categories must be determined in scheduling agreements.

49. Source lists can be maintained in the following ways:

(more than one answer can be correct)

49A Manually.
49B While creating a contract.
49C Automatically.
49D With reference to a purchase order.
49E from another source list.

50. If a source list is flagged as mandatory in the material master record:

(more than one answer can be correct)

50A All materials purchased in the same plant require source lists.
50B A material can be purchased without a source list if a contract exists.
50C The material can only be procured from vendors in the source list.
50D The material can be purchased from any vendor as long as a source list exists.
50E A requisition for the material can be created without a source list.

51. Your organisation has purchasing agreements with more than one supplier of a particular material. When using automatic source determination on SAP system:

(Only one answer is correct)

51A A quota arrangement will determine the cheapest source.
51B Internal procurement cannot be supported with quota arrangements.
51C The vendor selected by the quota arrangement has the highest quota rating.
51D Manually created requisitions can be split if the lot sizing key ES is set.
51E Quota arrangements take precedence over other purchasing documents.

52. Your system is configured to support your buying department in automatic source determination. Which of the following statements are true?

(Only one answer is correct)

52A A material master record must exist for a source to be determined.
52B A vendor cannot be used if it is blocked in the source list.
52C A quota arrangement, source list or outline agreement must exist.
52D If the regular vendor is set in customising, this vendor can only be used.
52E None of the above.

53. Purchase requisition 0100000023 has been created. You wish the system to convert this requisition automatically into a purchase order. After running the transaction you receive an error. What are the possible reasons for the error.

(more than one answer can be correct)

53A A vendor has not been assignment to the requisition.
53B The requisition is blocked at header level.
53C The automatic PO indicator has not been set in the source list.
53D The assigned vendor is blocked in the source list.
53E A material master record for this material does not exist.

54. A purchase order can be created on the SAP system:

(more than one answer can be correct)

54A Independently of any other purchasing documents.
54B Only if a requisition, outline agreement, or quotation exist on the system.
54C As a release order if it created with reference to a contract.
54D Without entering a purchasing group if a vendor master exists.
54E By converting a requisition by a planning run.

55. When creating a vendor master record, the account group determines, among other things:

(more than one answer can be correct)

55A Whether internal or external number assignment is required.
55B Which fields must be entered in the selected views.
55C The material you can purchase from this vendor.
55D Which partner roles are valid with this vendor.
55E The maximum order quantity you can place with the vendor.

56. When creating a purchase order for a material with a material master record:

(more than one answer can be correct)

56A The net price will be suggested from the accounting view.
56B It is not necessary to enter a purchasing group/
56C A stock transport order can be created if the material is made by your company.
56D The short text and material group do not have to be manually entered.
56E The plant or plants will be suggested automatically by the system.

INVENTORY MANAGEMENT

57. In the SAP system, which of the following activities are covered by inventory Management?

(more than one answer can be correct)

57A Goods issues.
57B Goods Receipts.
57C Reservations.
57D Consignment.
57E Subcontracting.

58. A delivery arrives at your warehouse for which no purchase order exists. In the SAP system, which of the following options are available to you:

(Only one answer is correct)

58A depending on the movement type, the system can generate a purchase order.
58B The item can only be received if the goods are non valuated.
58C You have to return the goods as a PO must be referenced with a goods receipt.
58D Receive the goods to block stock if the value is indicated on the delivery note.
58E The goods are received into GR blocked stock.

PURCHASING

59. A service master record contains the following:

(more than one answer can be correct)

59A A material master number.
59B Text.
59C A base unit of measure.
59D Conditions.
59E A valuation class for account determination.

60. A service entry sheet can be captured against:

(more than one answer can be correct)

60A Purchase requisition.
60B Outline agreement.
60C Purchase Order.
60D Master Service Schedule.
60E Invoice.

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#4
11-27-2005
SAPman
Senior Member Join Date: Oct 2005
Posts: 203

________________________________________
ANSWERS

1. A, D, E
2. B
3. C
4. C
5. B,C,D
6. B,D,E
7. A,B,C,D,E
8. B,C,D
9. A,B,E
10. C
11. A,B,E
12. B,C,D,E
13. A,B,C
14. C
15. A,B,C,E
16. B,C,D
17. C,D
18. E
19. E
20. A
21. B
22. A,B,D
23. B,C
24. D
25. A,B,C,D
26. B,C
27. A,B,C,D
28. D
29. A,C
30. D? (I think E)
31. A,B,D
32. B,C,E
33. C (and B…?)
34. A,C
35. A,B,C
36. B,D,E
37. D
38. E
39. A,B
40. C
41. E
42. C,D,E
43. D
44. B,C,D
45. A,C,D (for A, what about Service entry sheets)
46. A,C,D,E
47. D,E
48. B,E
49. A,B,C,E
50. C,E (why not A?)
51. E
52. E
53. A,D,E
54. A,C,E
55. B,C (I think also A & D)
56. C, D
57. A,B,C,D
58. A
59. B,C,E
60. C

Questions below are not in the SAP Certification format -- but still good as general test of SAP MM knowledge. If you don't agree with answers -- please post reply.

Indicate which statements are TRUE / FALSE.

1 What purpose does invoice verification serve in materials management?
a It allows invoice that do not originate in materials procurement to be processed.
b Completes the materials procurement process
c Handles the payment
d Allows credit memos to be processed
e Handles the analyses of invoices.

2 What are the tasks of invoice verification?
a Entering invoices and credit memos received.
b Checking the accuracy of invoices
c Executing the account posting resulting from invoice
d Updating open items and material prices
e Checking invoices that were blocked.

3 What is the process of invoice verification?
a Purchase order, service or GR referenced for incoming invoice.
b Invoice items suggested by the system against referenced document
c Corresponding automatic account postings carried out.
d Payment proposal list for vendor generated.

4 What are the ways in which invoice postings are possible?
a Manual posting
b Automatically through electronic transfer
c Evaluated receipt settlement
d Invoicing plan
e Consignment settlement

5 What happens when an invoice is posted?
a Material master always updated.
b Purchase order history updated
c Individual line items posted to appropriate accounts
d MM invoice document created if necessary.
e FI document always created.

6 What happens to accounting entries when an invoice is posted?
a GR/IR account debited, vendor account credited
b GR/IR account credited, vendor account debited.

7 There is a stock of 60 pc of a material having a standard price of Rs.9. A purchase order has been raised on the vendor for 40 pieces at Rs. 11 per pc. The material was received and invoice verified. What would the accounting entries show for this movement after IV?
a Stock account Rs. 360+, vendor account Rs. 360-
b Stock account Rs. 440+, vendor account Rs. 440-
c Stock account Rs. 440+, vendor account Rs. 360-
d Stock account Rs. 360+, vendor account Rs. 440-
e Stock account Rs.0, vendor account Rs. 80-

8 From where does the system pick the default quantity of an item when you post invoice receipt?
a Invoice
b Purchase order
c Purchase order history
d System settings
e Vendor master

9 During invoice verification the system picks the rate at which tax is calculated from the vendor master record.
TRUE
FALSE

10 Which of the following does the system copy from the purchase order during invoice verification entry?
a Purchase order number
b Tax amount
c currency
d Vendor
e Bank information

11 From where can the terms of payment be an input for invoice verification?
a User entry
b Purchase order
c Purchase order history
d Vendor master
e Material master

12 An invoice can refer to various objects.
TRUE
FALSE

13 Where do you enter the delivery note number during invoice verification entry?
a Transaction area
b Header area
c Allocation area
d Vendor Data area
e The balance area

14 What can you enter in the Header area during invoice verification entry?
a Document date
b Purchase order number
c Invoice amount
d Bill of lading number
e Tax information

15 What do you enter in the allocation area?
Whether you want to enter an invoice
Whether you want to enter a credit memo.

16 Can all deliveries or services provided by a vendor be settled in a single invoice?
Yes
No

17 What operations can you do on an Item list in the invoice verification procedure?
a Change layout in customizing
b Sort
c Search
d Delete items not selected

18 What are the features of Purchase-order-Based Invoice Verification?
a All items in Purchase order are presented.
b Invoice is matched using delivery note number.
c The invoice quantity should not be greater than the actual delivered quantity.
d Suggested quantity is the difference between total delivered quantity and total invoice quantity.

19 If there are several goods receipts and invoices in a purchase order item, the purchase order history tells you which invoice came from which vendor in Purchase-Order-Based Invoice Verification.
TRUE
FALSE

20 In which type of invoice verification is it not possible to post an invoice before the first goods receipt?
GR-Based IV
PO-Based IV

21 In GR-based IV can you reassign invoices from one goods receipt to another?
Yes
No

22 Which of the functions are not associated with invoice verification?
a Environment information
b Simulate postings
c Communication with vendor
d Error Log
e Hold document

23 What validations does the system do to get the tax figure if the tax amount is not input?
a The system checks the tax code for the item from the PO.
b It validates whether calculate tax has been activated.
c If the system cannot determine a tax code for an item it uses the one that was last used.
d It does not permit for change of item tax codes in the item list.
e The system calculates the tax base for each tax code from the amounts and tax codes of the individual items.

24 In which kind of posting method in IV is the cash discount amount not credited to the stock or cost account?
Gross Posting
Net posting

25 What controls the posting of invoice as gross or net?
Item category
Document type

26 You have a purchase order for 25 pcs a 4 Rs / pc. All goods were received. You have also received from the vendor an invoice for the 25 pcs with a tax of 5%. There is a cash discount of 10 %. What will be the accounting document during invoice verification?
a Input tax will be 5+ in Gross Posting.
b Input tax will be 4.5+ in net Posting
c Stock account will be 10- in Gross posting
d Stock account will be 10- in Net posting
e Non operating result account will be 10- in Gross posting.

27 To which account does the cash discount amount get posted in Net posting
Non-operating result
Cash discount clearing

28 How can postings be done in invoice verification for a purchase order in foreign currency
a Fixed exchange rate at GR and IV.
b Current exchange rate at GR and IV
c Current exchange rate cannot be changed at IV.
d Exchange rate differences can occur
e Exchange rate difference postings are Customization based.

29 What validations does the system do during invoice verification?
a The system checks only those invoices where tolerance limits are set for variances customizing.
b If the variance is not within tolerance the system displays a message.
c If an upper tolerance limit is reached the system blocks payment for the entire invoice when you post it.
d For blocked invoices, the field "Payment block" is filled in the vendor line item in the MM invoice document.
e The blocked invoice must be released separately before it can be paid.

30 Under what situation does the system compares the ratio of PO quantity(in PO price units) / PO quantity (in PO units), invoice quantity (in PO price units / invoice quantity (in PO units)?
a Goods receipt before invoice receipt
b Invoice receipt before goods receipt.

31 During the check of invoices with which of the following variances does the system perform Date variance?
a Quantity Variance
b Price variance
c Purchase order price quantity variance

32 The initial Stock of a material is 200 pieces. There is a purchase order for 100 pieces at Rs. 0.75. The 100 pieces are received. An invoice is received for 100 pieces at Rs 0.80 per piece. What are the effects of the above at invoice verification?
a If the material is valuated at a standard price of Rs 1, the stock account will be 5+.
b If the material is valuated at a moving average price of Rs 1, the stock account will be 5+.
c If the material is valuated at a moving average price of Rs 1, the material master record reflects the moving average price at Rs 0.92.
d If the material is valuated at a standard price of Rs 1, the price difference expense account will be 5+.
e If the material is valuated at a standard price of Rs 1, the stock price difference income account will be 5+.

33 There is a purchase order for 100 pieces at Rs. 0.80. The 100 pieces are received. An invoice is received for 100 pieces at Rs 0.75 per piece. However at the time of receipt of invoice the stock of the material is only 30.What are the effects of the above at invoice verification?
a Stock account is 5-
b Stock account is 1.5-
c Stock account is 3.5-
d Price difference account is 3.5-
e Price difference account is 1.5-

34 How is the quantity that has already been invoiced valuated at goods receipt if the invoice is posted before goods receipt and the subsequent GR quantity is greater than the invoice quantity?
At purchase order price
At invoice price

35 How is the quantity valuated at IV for the materials received if the invoice quantity is greater than the GR quantity?
At purchase order price
At invoice price

36 For which case does the system block a material for a no usage decision made about any inspection lot in non goods receipt based invoice verification
For the goods receipt concerned.
For the purchase order item

37 What happens if an invoice item exceeds the set tolerance limit for amount check?
a The item is blocked for payment
b The entire invoice is blocked for payment
c The item is given blocking reason

38 Based on what does the system check the value for a schedule variance?
a Purchase order Price
b Invoice Price
c Invoice value
d Quantity variance
e Days variance

39 The greater the invoice value, the lower the tolerated quantity variance.
TRUE
FALSE

40 What are the features of stochastic blocking?
a Threshold value
b percentage
c If invoice value is equal to threshold value the probability of a block is equal to the percentage.
d If invoice value is equal to threshold value the system calculates the probability on a proportional basis.
e If invoice value is smaller than the threshold value the system calculates the probability on a proportional basis.

41 What does the system do when you perform the function Reducing Invoices
a Reduce an invoice
b Post invoice for the actual quantities and values
c Post a credit memo for the amount reduced
d Post a debit memo for the amount reduced
e Facilitate generation of a letter of complaint to the vendor.

42 A purchase order has been issued for 60 pieces at 5.00UNI/pc. Goods receipt for the purchase order is 40 pieces.. He receives an invoice for 60 pieces at the PO price along with a 10% tax.The purchase manager decides that the invoice has to be reduced. How does the system behave if this invoice is reduced?
a Vendor account is debited with 220 UNI in the invoice
b The input tax is credited with 30 UNI in the invoice
c The input tax is debited with 10 UNI in the credit note
d The vendor account is credited with 110 UNI in the credit memo.
e The clearing account for the invoice is credited with 100 UNI.

43 You have a purchase order for 50 pieces at 20UNI/pc. You receive 30 pieces and an invoice for 50 pieces at 25UNI/pc. You over write the suggested quantity in the invoice verification with the invoice quantity of 50 pieces and also the suggested amount of 600 UNI with 1000 UNI. What kind of partial reduction will the system perform?
a Price variance
b Quantity variance.

44 A vendor is issued a purchase order for 200 pieces at 10 UNI/pc and 10% tax. There was a goods receipt of 140 Pieces. The vendor sends an invoice for 200 pieces at 12 UNI/pc. The Purchase manager decides on a partial reduction with quantity variance. What will be accounting entries for the invoice and credit memo?
a Stock account in the invoice document is 300+
b Stock account does not get affected.
c Input tax in credit memo is 60-
d Vendor account in the credit memo is 660+
e Vendor account in the credit memo is 440+

45 What entries does the system pass at invoice verification if non- valuated goods receipt is defined for a purchase order with account assignment?
a Stock account debited
b Consumption account debited
c Vendor account credited
d GR/IR account debited
e GR/IR account credited

46 What can be the possible entries the system can make during invoice verification if a valuated good receipt is defined for a purchase order with account assignment and there is a price variance?
a Debit consumption
b Credit consumption
c Debit GR/IR
d Credit GR/IR
e Credit Vendor

47 Can the account assignment defined in the purchase order and suggested by the system during invoice verification be changed if valuated goods receipt are defined for the purchase order?
Yes
No

48 When does the system propose current account assignment?
Goods receipt
Invoice Verification

49 Can you inform the vendor the cause of invoice reduction in the letter of complaint while performing Total-Based Invoice reduction?
Yes
No

50 In Total Based acceptance what validations can the system do before deciding that the balance is too large for the invoice to be posted
a First checks whether the variance falls within the defined invoice reduction limit.
b First checks whether the variance falls within the small difference.
c If the difference is greater than the small difference it checks whether the variance falls within the defined invoice reduction limit.
d If the positive difference is greater than the small difference it checks whether the variance falls within the defined invoice reduction limit.
e If the invoice reduction limits are set to do not check, the system compares the variance with the acceptance limit.

51 Which costs are entered at item level in the purchase order?
Planned delivery costs
Unplanned delivery costs

52 A purchase order has been issued on a vendor for two materials. 150 units of material A has been ordered at 4 UNI/pc. 20 units of material B has been ordered at 45 UNI/pc. Two deliveries have taken place. In the first delivery the vendor has supplied 50 units of material A and 4 units of material B. In the second delivery the vendor has supplied 75 units of material A and 6 units of material B. The invoices for both the deliveries have been received and posted. He now sends an invoice of 950 UNI for delivery costs for both the deliveries that was not planned. The system has been configured to distribute delivery costs amongst items. How will the cost be apportioned to the material when the invoice is posted?
a Material A: 500 UNI
b Material A: 380 UNI
c Material B: 570 UNI
d Material B: 450 UNI

53 A purchase order has been issued on a vendor for two materials. 150 units of material A has been ordered at 4 UNI/pc. 20 units of material B has been ordered at 45 UNI/pc. The vendor has supplied all the materials. The invoice for the supply has been received and posted. He now sends an invoice that includes 875 UNI as freight charges and 125 UNI as custom duty that was not planned. The system has been configured to distribute delivery costs amongst items. How will the cost be apportioned when the invoice is posted?
a Stock account for Material A 380 +, Stock account for Material B 570 +
b Stock account for Material A 500 +, Stock account for Material B 450 +
c Freight clearing 875+
d Custom clearing 125 +

54 In customizing for invoice verification how can you configure unplanned delivery costs?
Distribute among the items
Post to separate G/L account

55 In which method does the unplanned delivery cost appear in the purchase order history?
When distributed among items
When posted to separate G/L accounts

56 What are the features of subsequent debit/credit?
a Changes total invoice value of a PO item.
b Changes total invoice quantity.
c Entries can be made only if an invoice has already been posted for the item
d Refers to a specific invoice.
e Flagged in the Purchase order history

57 Mentioned below are the details for a purchase order:Purchase order: 50 pcs at 2.00 UNI/pcGoods receipt: noneInvoice: 50 pcs at 2.00 UNI/pcSubsequent Invoice: 50 pcs = 20.00UNIWhat will be accounting entries when you post the invoice and make the subsequent debit/credit?
a Invoice: Vendor Account 100-
b Invoice: GR/IR account 100+
c Subsequent debit/credit: Stock account: 20+
d Subsequent debit credit: GR/IR account 20+
e Subsequent debit/credit: Vendor account 20-

58 When you post invoice items without reference to purchase orders where do have the facility for using display variants?
a Purchase order reference tab
b G/L Account tab
c Material tab

59 When you post invoice items without reference to purchase orders in which of the methods is the posting not made to a GR/IR clearing account?
Posting directly to G/L account
Posting directly to a material

60 When you post invoice items without reference to purchase orders on which tab page will you enter the currency?
a G/L account
b Material
c Basic Data
d Payment
e Detail

60 When you post invoice items without reference to purchase orders on which tab page can you enter the item data?
a G/L account
b Material
c Basic Data
d Payment
e Detail

61 What are the features of a Document Parking process?
a Saves the data
b Assigns a number to the document.
c Posts the data
d Lists document in the purchase order
e Deletes header and line items when document is deleted.

62 In which of the Document parking methods are the purchase order commitments cancelled out?
a Hold document
b Park document
c Save document as complete

63 In which of the document parking methods is the document taken into account during tax reporting?
a Park document
b Hold document
c Save document as complete

64 Which documents can you park?
a Delivery notes
b Credit memos
c Subsequent debit
d Subsequent credit
e Invoice

65 Of what is the work item a feature?
a Invoice verification
b Credit memos
c Subsequent debit/credit memos
d Document parking

66 What does a user in the completion processor group have to do to end the work flow?
a Save the invoice as complete
b Delete the invoice
c Post the invoice.

67 What are the features of a release procedure?
a Used for approval for release before the invoice documents are posted.
b On release the document gets posted
c On refusal of release the document is deleted.
d On refusal the document id returned to invoice verification for changes.
e The changed invoice document generates a new work item in the inbox of the person responsible for release.

68 If a vendor has charged a higher price in the invoice what do you enter?
a Credit memo
b Subsequent debit/credit?

69 What are the features of Invoice reversals?
a R/3 system creates a credit memo.
b In the accounting entry a price difference account can be posted while dealing with a material with moving average price.
c Even part of the invoice gets reversed.
d On reversal of a credit memo an invoice is created.
e You cannot reverse a reversal document.

70 In which of the following situations can an invoice not get blocked?
a Automatically due to variances in an item
b By entering a payment block manually
c By stochastic blocking

71 Release of blocked invoice for payment deletes the payment block.
TRUE
FALSE

72 What should you do to extend the payment period when you release the invoice?
a Make selection
b Release manually
c Release automatically
d Change baseline date for payment
e Select blocking procedure.

73 Which of the blocking reasons that no longer apply in all invoices that match the selection made gets deleted?
a Q
b D
c P
d I

74 Can you manually release items individually in an invoice?
Yes
No

75 What happens if the balance exceeds the tolerance limits in Invoice Verification in the background?
a The invoice documents are saved with the items created.
b The invoice document must be processed manually later
c The invoice document can be processed in the background again.

76 Can you change the invoice document manually and flag it for Invoice verification in the background again?
Yes
No

77 In which can you not settle delivery costs?
ERS
EDI

78 In which does the vendor not have to issue an invoice?
ERS
EDI

79 What happens to the GR/IR clearing account when the invoice quantity is greater than the delivered quantity.
a GR/IR clearing account must be maintained manually
b Another goods receipt is expected.
c Another invoice is expected.
d Another credit memo is expected
e Another return delivery is expected.

80 What happens when the open item in the GR/IR clearing account is cleared manually for a material with moving average price.?
a Stock account credited /debited if sufficient stock coverage.
b Posting to a price difference account if no stock coverage.
c Vendor account debited
d Vendor account credited.

81 To what is a chart of accounts assigned?
a Each Valuation area
b To each company code
c To each client
d To each plant

82 On what basis is automatic postings done for transactions?
a Accounts defined in chart of accounts.
b Accounts configured to dependent on valuation area
c Accounts configured to depend on debit/credit indicator.

83 On which transaction is the number range for EDI configured?
RD
RS

84 What is the document type for Gross posting?
a RD
b RS
c RE
d RN

85 For what can you define in a tax code whether the original document should be posted with a reduced tax or if the tax has to be corrected in the reduction document?
a Basic data
b Unplanned delivery costs
c Invoice reduction
d Invoices in foreign currencies.

87 In the settings for Bar code entry, to what do you assign a paper document type?
a Account assignment
b Document type
c Company code
d Transaction
e Plant

88 For what do you define a layout in customization?
Activating direct posting
Choosing an aggregation variant

89 When you set the duplicate invoice check reference as the reference criteria, what does this check validate?
a Company code
b Vendor
c Reference
d Document date
e Currency

90 Where would you define the probability for blocking in customization?
a Manual block
b Automatic block
c Stochastic block

91 What settings are possible in customizing to enable the system to react to variances based on purchase order and purchase order history?
a Only park
b Accept or park with tolerances
c Accept
d Reduce.

92 What is associated with message determination settings in customization of Invoice verification?
a Release group
b Condition tables
c Access sequences
d Tolerance limits
e Requirements

93 What authorizations can you set for each user in Invoice verification?
a Company codes in which postings can be made.
b Plants in which postings can be made.
c The blocking reasons that can be deleted
d Whether variances can be accepted manually without item reference.
e Assignment of user to tolerance group.

94 What does the transaction key BSX represent?
GR/IR clearing posting
Inventory Posting

95 Within which area do MM transactions for which you can configure the automatic posting facility occur?
a Purchasing management
b Materials Requirement Planning
c Inventory Management
d Invoice Verification
e Material Valuation

96 What are the influencing factors for configuration of account determination?
a Chart of accounts
b Material
c Material type
d MM transaction

97 What is the key for account determination that enables a differentiation for G/L account assignment depending on material
a Valuation grouping code
b Material
c Transaction
d Chart of accounts
e Material Type

98 Valuation grouping codes can correspond to a single chart of account.
TRUE
FALSE

99 Which chart of accounts includes specific requirements pertaining to consolidation?
a Country-specific chart of accounts
b Group Chart of accounts

100 What can you do if you want to turn off the dependency of account determination function on the valuation area?
a Create group chart of accounts
b Activate valuation grouping code
c Assign materials to a valuation class for each valuation area on the accounting view.
d Deactivate valuation grouping code

110 You have activated the valuation grouping code. What must necessarily follow?
a You must allow more than one valuation class for a material type.
b More than one material type can be allowed for a valuation class.
c You must assign a code to each valuation area.
d You can assign more than one valuation class to an account category reference.

111 What can be the relationship between the valuation area and the valuation grouping code?
a 1 to 1
b 1 to many
c Many to 1
d Many to many

112 Which one among the following options describes best the relationship between chart of accounts and company code?
a 1 to 1
b Many to 1
c 1 to many
d Many to many

113 What can be the relationship between valuation class and material type?
a 1 to 1
b Many to many
c Many to 1
d 1 to many

114 What establishes the relationship between a valuation class and material type?
a Valuation grouping code
b Account category reference
c G/L account
d Valuation category

115 What highlights the relationship between material types and G/L accounts?
a All materials for a material type can be assigned to a G/L account.
.b Different material types with all materials within them can be assigned to a G/L account
c Two different materials within the same material type can be assigned to different G/L accounts
d Group several material types and assign different G/L accounts to different materials within this group.

116 You assign each material type that is subject to quantity-based and value-based inventory management to an account category reference which is mandatory.
TRUE
FALSE

117 What controls the posting to a price difference account?
a Material
b Valuation class
c Account category reference
d Valuation grouping code
e Transaction key

118 What contains the key for the respective posting transactions?
Transaction key
Value string

119 In which mode can you access the assignments of value strings to goods movements and the breakdown of the vaue strings into transaction keys in Customizing for Inventory management and Physical Inventory?
a mandatory
b Optional
c Display

120 What are the transaction keys used for the subcontracting item categories?
a EIN
b BSV
c EKG
d FRL
e FRN

121 What transaction key is used to post a valuated goods receipt for purchase order items not subject to account assignment?
a BSX
b WRX
c PRD
d KDM
e BSV

122 What is value string WA01 defined for ?
a Goods receipt of standard and subcontracting purchase order items without account assignment concerning valuated material into stock.
b Deliveries without charge
c Goods issues
d Other goods receipts

123 Which value string is defined for Goods receipt of standard and subcontracting purchase order items without account assignment concerning valuated material into stock.?
a WE01
b WA14
c WA01

124 Which valuation string is used for Delivery without charge for material subject to standard price control, with posting date in the previous period and the standard price in the posting period is different to the standard price in the current period?
a WE01
b WA14
c WA01

125 What is the key for account determination that enables a G/L account assignment differentiation for the offsetting entry for an inventory posting.
a Valuation grouping code
b Chart of accounts
c Account grouping
d Valuation class

125 For which transaction key in materials Management in the standard system is account grouping active?
a BSX
b WRX
c PRD
d GBB

126 For which transactions can you change the account grouping?
a Invoice verification
b Inventory Management.

127 The rules that you use to define if the configuration of automatic posting for a posting transaction depends on which of the influencing factors?
a Valuation Group code
b Material/material type
c Account grouping
d Chart of accounts
e Valuation class

128 From where do the transaction keys for delivery cost postings come ?
a Purchasing calculation schema
b Value string

129 What does the system use for the account assignment category to determine the default account?
a Transaction key PRD
b Transaction key GBB
c Valuation group code
d Account grouping
e Valuation class

130 What are the characteristics of a Document type for Accounting documents?
a Two character alphanumeric code
b One number range per document
c Cannot assign authorization group
d Determines whether net posting is determined for the documents.
e Account types that may be used with the document type may be selected when entering documents.

131 What are the features of number assignment for accounting documents from MM?
a Configured for each company code
b Always linked to the fiscal year
c Numbers assigned without gaps
d Defines whether number assignment is external or internal
e The interval from which the number is assigned.

127 The rules that you use to define if the configuration of automatic posting for a posting transaction depends on which of the influencing factors?
a Valuation Group code
b Material/material type
c Account grouping
d Chart of accounts
e Valuation class

128 From where do the transaction keys for delivery cost postings come ?
a Purchasing calculation schema
b Value string

129 What does the system use for the account assignment category to determine the default account?
a Transaction key PRD
b Transaction key GBB
c Valuation group code
d Account grouping
e Valuation class

130 What are the characteristics of a Document type for Accounting documents?
a Two character alphanumeric code
b One number range per document
c Cannot assign authorization group
d Determines whether net posting is determined for the documents.
e Account types that may be used with the document type may be selected when entering documents.

131 What are the features of number assignment for accounting documents from MM?
a Configured for each company code
b Always linked to the fiscal year
c Numbers assigned without gaps
d Defines whether number assignment is external or internal
e The interval from which the number is assigned.
________________________________________
Last edited by SAPman : 03-11-2006 at 04:59 PM.

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#2
03-11-2006
SAPman
Senior Member Join Date: Oct 2005
Posts: 203

________________________________________
See note at end regarding quality of answers.

1
a --- Yes
b --- Yes
c --- No
d --- Yes
e --- No

2
a --- Yes
b --- Yes
c --- Yes
d --- Yes
e --- Yes

3
a --- Yes
b --- Yes
c --- Yes
d --- Yes

4
a --- Yes
b --- Yes
c --- Yes
d --- Yes
e --- Yes

5
a --- No
b --- Yes
c --- Yes
d --- No
e --- Yes

6
a --- Yes
b ---

7
a --- No
b --- No
c --- No
d --- Yes
e --- No

8
a --- No
b --- No
c --- Yes
d --- No
e --- No

9
TRUE ---

10
a --- No
b --- No
c --- Yes
d --- Yes
e --- No

11
a --- Yes
b --- Yes
c --- No
d --- No
e --- No

12
TRUE ---

13
a --- No
b --- No
c --- Yes
d --- No
e --- No

14
a --- Yes
b --- No
c --- Yes
d --- No
e --- Yes

15
Whether you want to enter an invoice --- No
Whether you want to enter a credit memo. --- No

16
Yes

17
a --- Yes
b --- Yes
c --- Yes
d --- Yes

18
a --- Yes
b --- Yes
c --- No
d --- Yes

19
FALSE

20
GR Based IV

21

NO

22
a --- No
b --- No
c --- No
d --- No
e --- No

23
a --- Yes
b --- Yes
c --- Yes
d --- No
e --- Yes

24
Yes
NET POSTING

25

Doc type

26
a
b --- No
c --- No
d --- Yes
e --- No

27
Non-operating result
Non-operating result --- Yes

28
a --- Yes
b --- Yes
c --- No
d --- Yes
e --- Yes

29
a --- No
b --- Yes
c --- No
d --- No
e --- Yes

30
a ---
b --- Yes

31
a --- Yes
b --- Yes
c --- Yes

32
a --- No
b --- Yes
c --- No
d --- Yes
e --- No

33
a --- No
b --- Yes
c --- No
d --- Yes
e --- No

34
At PO price
--- Yes

35
At PO price

36
At GR concerned
--- Yes

37
a
b --- Yes
c --- Yes

38
a --- No
b --- No
c --- Yes
d --- No
e --- Yes

39
TRUE
--- Yes

40
a --- Yes
b --- Yes
c --- Yes
d --- No
e --- Yes

41
a --- No
b --- Yes
c --- Yes
d --- No
e

42
a --- No
b --- Yes
c --- Yes
d --- Yes
e --- No

43
a --- Yes
b

44
a --- Yes
b --- No
c --- Yes
d --- Yes
e --- No

45
a --- No
b --- Yes
c --- Yes
d --- No
e --- No

46
a --- Yes
b --- Yes
c --- Yes
d --- No
e --- Yes

47
NO

48
GR - No
IV - yes

49
YES
--- Yes

50
a --- No
b --- Yes
c --- No
d --- Yes
e --- Yes

51
Planned delivery cost

52
a --- Yes
b --- No
c --- No
d --- Yes

53
a --- Yes
b --- No
c --- No
d --- No

54
Distribute among the items --- yes
Post to separate G/L account --- yes

55
When distributed among items --- No
When posted to separate G/L accounts --- No

56
a --- Yes
b --- No
c --- Yes
d --- No
e --- Yes

57
a --- Yes
b --- Yes
c --- No
d --- Yes
e --- Yes

58
a --- No
b --- Yes
c --- No

59
Posting directly to G/L account --- No
Posting directly to a material --- No

60
a --- No
b --- No
c --- Yes
d --- No
e --- No

60
a --- Yes
b --- Yes
c --- No
d --- No
e --- No

61
a --- Yes
b --- Yes
c --- No
d --- Yes
e --- No

62
a --- No
b --- No
c --- Yes

63
a --- Yes
b --- No
c --- Yes

64
a --- No
b --- Yes
c --- Yes
d --- Yes
e --- Yes

65
a --- No
b --- No
c --- No
d --- Yes

66
a --- Yes
b --- Yes
c --- Yes

67
a --- Yes
b --- Yes
c --- No
d --- Yes
e --- Yes

68
a
b --- Yes

69
a --- Yes
b --- Yes
c --- No
d --- Yes
e --- Yes

70
a --- No
b --- No
c --- No

71
TRUE

72
a --- No
b --- No
c --- No
d --- Yes
e --- No

73
a --- Yes
b --- No
c --- Yes
d --- Yes

74
YES

75
a --- Yes
b --- Yes
c --- No

76
YES

77
ERS --- Yes
EDI --- Yes

78
ERS --- Yes
EDI

79
a --- Yes
b --- Yes
c --- No
d --- Yes
e --- No

80
a --- Yes
b --- Yes
c --- No
d --- No

81
a --- No
b --- Yes
c --- No
d --- No

82
a --- Yes
b --- Yes
c --- Yes

83
RD
RS --- Yes

84
a --- No
b --- No
c --- Yes
d --- No

85
a --- No
b --- No
c --- Yes
d --- No

87
a --- No
b --- Yes
c --- No
d --- No
e --- No

88
Activating direct posting --- No
Choosing an aggregation variant --- Yes

89
a --- Yes
b --- No
c --- Yes
d --- Yes
e --- No

90
a --- No
b --- No
c --- Yes

91
a --- Yes
b --- Yes
c --- Yes
d --- Yes

92
a --- No
b --- Yes
c --- Yes
d --- No
e --- Yes

93
a --- Yes
b --- Yes
c --- Yes
d --- Yes
e --- Yes

94
GR/IR clearing posting
Inventory Posting --- Yes

95
a --- No
b --- No
c --- Yes
d --- Yes
e --- Yes

96
a --- Yes
b --- Yes
c --- Yes
d --- Yes

97
a --- No
b --- Yes
c --- No
d --- No
e --- Yes

98
TRUE --- Yes

99
a
b --- Yes

100
a --- No
b --- No
c --- No
d --- Yes

110
a --- No
b --- No
c --- Yes
d --- No

111
a --- Yes
b --- No
c --- Yes
d --- No

112
a --- No
b --- No
c --- Yes
d --- No

113
a --- Yes
b --- Yes
c --- Yes
d --- Yes

114
a --- No
b --- Yes
c --- Yes
d --- Yes

115
a --- Yes
.b --- Yes
c --- Yes
d --- Yes

116
TRUE

117
a --- No
b --- No
c --- No
d --- No
e --- Yes

118
Transaction key
Value string --- Yes

119
a --- No
b --- No
c --- Yes

120
a --- No
b --- Yes
c --- No
d --- Yes
e --- Yes

121
a --- Yes
b --- No
c --- No
d --- No
e --- No

122
a --- No
b --- No
c --- Yes
d --- Yes

123
a --- Yes
b --- No
c --- No

124
a --- No
b --- Yes
c --- No

125
a --- No
b --- No
c --- Yes
d --- No

125
a --- No
b --- No
c --- No
d --- Yes

126
a
b --- Yes

127
a --- Yes
b --- No
c --- Yes
d --- No
e --- Yes

128
a --- Yes
b

129
a --- No
b --- Yes
c --- No
d --- Yes
e --- No

130
a --- Yes
b --- Yes
c --- No
d --- Yes
e --- Yes

131
a --- Yes
b --- No
c --- Yes
d --- Yes
e --- Yes

127
a --- Yes
b --- No
c --- Yes
d --- No
e --- Yes

128
a --- Yes
b

129
a --- No
b --- Yes
c --- No
d --- Yes
e --- No

130
a --- Yes
b --- Yes
c --- No
d --- Yes
e --- Yes

131
a --- Yes
b --- No
c --- Yes
d --- Yes
e --- Yes

The quality of the answers are not very good. In time I will clean up the answers -- in the mean time, if you have better answers, please post reply here.

Q: We could create two Purchase Orders for full amount & quantity out of one Purchase Requisition. two goods receipts and invoice receipts on their respective POs. How can We avoid this kind of double transactions?
A:
For PO 's:
Define buyers' functional authorizations in the customizing for purchasing, there you can unmark PO w/o reference allowed. Buyer's functional authorization , say 'abc' can be created using transaction code OMET. Assign this 'abc' to a particular user by using parameter ID "EFB" (trans su52).
For GR and IR:
Make the warning message as an error in customizing of messages under Inventory Management or Invoice Verification, respectively.
For IR:
Mark the indicator in the vendor master for checking of double invoices.

Q: Is there a transaction or Report available to see the scrapped quantity of a particular material where goods issue is done using movement type 551?
A: If you want to manage the inventory of Scrap, create another material ID for scrap and receive as by-product. When you issue goods against Movement type 551, the material is removed from inventory by writing it off the books.

Q: We want to run multi-plant planning for 3 plants A, B and C , where the requirements of plant A and B are transferred to Plant C. Plant C is expected to consolidate the requirement and convert these requirements into requisitions and then into POs. When we do a planning at Plant C, we are unable to see the requirements for plant A and plant B. We are using the special procurement key 40 for all the materials being planned. Can we do multi plant planning at plant level as well as Material level?
A: The special procurement key is defined for the Planning plant and does not contain supplying plant. This key may be copied to create new key. Then enter the supplying plant in it. Use this key in material master. Now all the requirements of plant A and B will be called in planning plant C.

Q: We are doing goods receipt with PO . How can we find whether there is any USER EXIT available which is triggered before the document is saved?
A: The User exit in your case could be MB_CF001 and use transaction SMOD to look for user exits

Q: In MM pricing schema, there are a list of selection from A to M and 1 to 8. How can we make use of the condition sub-total field ?
A: Subtotal field on Pricing schema are useful in number of cases.
# For Ex: 1 is Carry over value to KOMP-KZWI1.
# 7 is used for deciding on the basis for which to calculate Rebate subsequent settlement.
# S is used for the final net inclusive, cash discount, rebates and any other conditions including statistical
# For reporting in LIS
# Used in the layout for printing.

Q: There are some complaints that though the data is correct in User Info (USR03) , Purchase order is being printed with wrong information . For Example: telephone Number. Where can I find correct Purchase group Information?
A: Purchase group information is in table T024.

Q: What are the tables generally used for MM Queries ?
A: Some tables are listed below . However a host of others can be seen using Technical help after activating the query
Purchasing Tables Purchase Requisitions
Purchase Order CEBAN
EKPO
Material Master Description
Material master
Material master - segment C
Material to BOM Link
Material Valuation MAKT
MARA
MARC
MAST
MBEW
BOM Tables BOM Header
BOM item
BOM Sub-item STKO
STPO
STPU
Purchase Group information T024
MRP Tables MRP Header
MRP Table MDKP
MDTB

Q: What are the typical transaction codes for IM & PO?
A: Transaction codes can be checked using menu path System->Service->Status.
IM transaction codes start with MBxx.
PO transaction codes start with Mexx.

Q: During a good issue for a inventory product (HIBE), we assign by the automatic account assignment a GL account in relation to the valuation class of the product. However we would like to change this GL account automatically depending of the cost center requested the product for consumption. How can we do it?
A: Try OKB9 where you can find the cost center account assignment table. However this GL account becomes defaulted for all the products used by the cost center.
Note that GBB/VBR process key governs the credit posting for cost center issues in Automatic Account Assignment (AAA) .
If you want change Account assignment for exception materials , try the following options:
1.For all exception materials define a new valuation class and setup all inventory posting accounts for this exception valuation class. Here the AAA automatically picks up the G/L a/c.
2.In the inventory screen allow the user to enter G/L a/c manually . Configure the IMG in inventory so that user account overrides the AAA determined account
3. Define a new movement type by copying 201 to say 901. Then in Valuation IMG define a transaction key for 901 under account grouping for movement. types. Define G/L accounts for this new transaction key. For exception issues users have to use this new movement type.

Q: We have specified in MRP for requisitions to be created. The document type of the requisitions created is always the type NB. How can we change the document type created?
A: Refer transaction 'OMH5'. Define the document type required that you want in ME51.

Q: We have created a workflow for the purchase requisition approval process . When the event (BUS2009, RELEASESTEPCREATED) is triggered to kick off WF , the following error message is appearing
Work item XXXXXX: Linkage to object BUS2009 event REJECTED cannot be written.
Diagnosis: The instance linkage between the required event and the specified work item cannot be entered in the type linkage table of the event manager.
The reason is either a database error or an error when generating internal linkage numbers.
What to do: Check the number range object 'SWE_EVTID' How can this be fixed?
A:
1. Must update the number range for events object SWE_EVTID with transaction SNRO.
Ex: SWE_EVTID: 01 000000000001 999999999999.
2. SWE2, double click on BUS2009 entries, check GLOBAL field, ENABLE field will be updated
3. Error when executing the Workflow. Transaction code SWLE not defined. Apply OSS note 43986 to fix.

Q: How can we make a Taxcode as default on purchase order item detail screen ?
A1: Use condition type NAVS with access sequence 0003 to default the taxcode in the purchase order item using conditions.
A2: Go to IMG.
Materials Management -> Purchasing -> Purchasing order processing ->define screen layout at document level.
Search for the transaction ME21.Double click on ME21. Then search for TaxCode. It is advisable to configure also the info record. The tax code should be a required entry, and whatever you specify here will be the default value in the Purchase order.
Materials Management -> Purchasing -> Purchasing info record -> define screen layout.
When you get here you search for the transaction ME12 ,double click here; search for Input VAT indicator.

Q: We have defined EA (each) as 0 decimal place in configuration. But transaction ME2L shows this field with three decimal places. How can I change to actual number of decimal places?
A: The quantity (MENGE) in that report must have been set for 3 decimal places. Table EKPO may have to be corrected accordingly.

Q: We have created a new movement type and assigned to a schedule line. When goods issue is posted, message - movement type zzz is not allowed for customer goods movement? Why?
A: Use transaction code OMJJ and check the "Allowed Transactions" for customizing movement types.

Q: Is it possible to generate packing list for goods issued in MM?
A: SD & Ware House management have the functionality of picking/Packing lists.
Purchasing
Q: How can we track requisitions that have the deletion indicator set? Can we track the date in which the deletion indicator was set?
A: You can refer the change document tables cdpos and cdhdr. You can also refer Transaction ME53 under menu path goto-statistics-changes, where the complete audit trails of changes, including deletion are stored.
Q: Is it possible to generate Purchase requisition (PR) with reference to Scheduling Agreement?
A: PR can be created with reference to another PR and can not be created referencing a PO or Scheduling agreements. PO & Scheduling are created and controlled by purchasing organizations. PR can be created by even end users. For creating PR with reference to another PR, follow the menu path:
Purchasing->Requisition->Create.
Requisition->Copy reference and enter.
However requirement can be generated with reference to Scheduling agreement when MRP is run. For this to happen, source list has to be maintained for that item-vendor combination and the MRP shall be properly set.
Q: Where can I locate the latest Purchase Order price and the latest purchase order number for a material?
A: Logistics-Material Management-Purchasing-Master data-Info record-List display-Order Price History
Q: Automatic generation of PO is by using 'Automatic Via Purchase Requisition' option in purchasing- Requisition-Follow on Functions- Create PO. However PO can not be created automatically after MRP run. Is there a provision in SAP to release Purchase Orders automatically after MRP run?
A: Tick the automatic PO and Source List fields in purchase view of the material master for the vendors on whom you would like to release PO automatically. Create a purchase info record. Create source list. In the last column in the details screen of the source list check the field relevant for MRP set the correct parameters for running MRP. But PO can not be created automatically after MRP run.
The automatic PO creation flag enables you to run a batch job that will convert all selected Purchase Requisitions to be converted Purchase Orders in the background.
You may consider scheduling agreements if you want MRP to kick out Purchase Orders. Set the flag in the source list for the scheduling agreement to "2" enabling MRP to kick out delivery schedules for future requirements. If you want to fix the schedule within a certain period you have two options.
1. Using firm zone - firms all orders within this period . Refer additional data screen of the scheduling agreement at the vendor material level.
2. Planning time - all new orders outside of the planning time fence - refer MRP 1 view of the material master
Q: I would like Convert MRP generated 100 PRs into 100 POs automatically. Not one by one manually. Is it possible?
A: Use transaction ME59
Q: How can I print an Un-invoiced Receipts Report which shows Purchase Orders for which goods are received , but not yet invoiced ? We require this report with sub-totals and tied to Un-invoiced Receipts G/L Account
A: Report RM07MSAL analyses GR/IR balances according to goods received but not invoiced and invoices received where good have not been fully delivered.
Q: How can I calculate the net price of an inforecord for a given date?
A: Run price simulation in the LIS-Purchasing on the Vendor-info record and Specify the required date. (Transaction code is : MEIL)
Q: Can we release a Purchase Order with price equals zero? ( like in SD- free of charge sales Order)
A: Create the PO with IR field un-ticked in Item Detail screen and change the line item price to 0.
Q: The net price is calculated by summing up the gross price condition type and subtracting /adding all discount/surcharge type condition types respectively. Any condition type which is not marked as statistical will be considered for net price calculation. We have a surcharge that is not marked as statistical and should be included in the net price but excluded in the taxation base value. Can I have a procedure where the taxes are calculated on the net price calculated till the condition type NAVS and then have this additional surcharge type?
A: Create Pricing Schema with all condition not marked in Statistical column if you need all condition Record to be calculated.
For Example :
Level CondTy Description From To

100 PB00 Gross Price
200 RA01 Discount % on Gross
300 ZMUP Mark Up (value)
400 Base Value for Tax 100 300
500 ZDIS Disc. Excluded Tax
600 Net Amount
700 MST Tax 400 400
800 Net Amount
With this Schema:
- Net Amount will be calculated from PB00, RA01, ZMUP, ZDIS.
- Tax will be calculated from PB00, RA01, ZMUP.
Total amount will be calculated from net amount and Tax. So, ZDIS will included in Net Amount and excluded for Tax.

Q: Can we change the name of the Vendor in a PO released on another Vendor?
A: NO. You may create another PO on the vendor required by referencing any PO .

Q: We want to return unused material procured from a vendor and update stock or expense Account. How to do this effectively?
A: 1. Use movement type - 122 to reverse receipt and reopen purchase order. This can be done if you can identify the PO against which the material was received. And also credit shall be same as PO Price
2. Special movement type has to be setup if the PO is not known. The price may have to be negotiated with vendor.

Q: How do I define a new currency ? How can i set number of decimal places more than two?
A: Define a new currency in Customizing with transaction OY03
If you change the current currency all of your accounting documents will be re-evaluated by R3 and this could cause adverse affects to your financials.
Use transaction
OY04 to assign number of digits to new currency
OBBS to define conversion factors for currency conversion
OB08 to enter exchange rates
XK02 to assign new currency to Vendor Master
ME11 to create a Purchase Info record
Create MM documents with the new extended price.
However you notice that accounting documents will still reflect the 2 digit price and rounded to the nearest 1/100th.

Q: Our supplier delivers his product for an Auction. We sell it in auction and pay the supplier. What is the best way to handle this?
A: You can try consignment process. In this process, Vendor holds the goods until they are sold. The price to the supplier can be reset when the goods are sold in settle consignment liabilities.

Q: How can I open a previous MM period?
A: Transaction - MMPV
Menu path - Logistics->Materials Management->MaterialMaster->Other-> Close Period

Q: We can make a particular indicator mandatory. Can I have a defaulted value for the indicator while creating Material master that can be changed later in MM02?
A: Try using transaction variant, transaction code SHDO. And then SE93. In SE93 choose the option of variant transaction

Q: How can I generate a report of cancelled PO ?
A1: Use a Query with table EKKO whose field LOEKZ is the deletion indicator.
A2: Go to the initial screen of purchasing. Then go to PURCHASING -> LIST DISPLAYS -> BY PO NUMBER -> EDIT -> DYNAMIC SELECTION. This allows you to select certain fields from the EKKO table and EKPO table. Deletion indicator can also be seen here. Use 'dynamic selections' to determine your selection criteria and run the report.
A3: You can also do this via the IMG
Go to Transaction OMEM or Menu path - MM -> Purchasing -> Reporting -> Maintain Purchasing Lists
Click on Scope of List Create New entry.
Check on Change Documents field. Name the new Scope with relevant name. This will now appear in Scope of List field in all Purchasing List Display screens. The output will show the details of the changes like date and time of change, old value, new value etc.

Q: How can we detect a change in a Purchase Order?
A: For Header level changes: Go to Header -> Statistics -> Changes
For Item level changes: Go To Item-> Statistics -> Changes

Q: We want to pop-up a screen to show the total value of PO before saving the PO so that user can decide whether to save the PO or discard it. What is the best way ?
A: Try using EXIT_SAPLEINS_001. It is entered during the saving operation of a PO . You can review the PO , present a popup dialog using one of the POPUP_* functions enabling the user to decide either to save or abort the PO .

Q: PO item text is being adopted from the Material master. The text has got adopted status and is not stored in the text ID tables STXH and STXL. Hence print program is not able to print these texts. How can we solve this?
A: Purchase order texts can be adopted from Info record or material master. All the texts finally gets stored in table STXH with different text application objects. Incase of PO header text it is EKKO and PO Item text it is EKPO. Even if the texts are adopted from either of these, there is a possibility that it can be altered at PO level. Here it will get stored with object EKKO or EKPO.
There is no need to store this at PO level if there is no change made to the text at PO level,.
Try these: Check for texts in EKKO or EKPO ( depending on header or item level)
If no text gets returned back check in object EINA for info record or MATERIAL for material master long text.( table is same i.e. STXH)

Q: While creating a purchase order we can see that there is the "Info rec. update" in the box item detail screen. How can we change the default setting for this box?
A: In MM Purchasing configuration (use Transaction code: OMFI), you can assign the default value of info records update for buyers then assign it through parameter ID EVO (check the configuration documentation)

Vendor Evaluation
Q: I want to have multiple addresses of a vendor - for ex: mailing, shipping, payment remittance, several billing addresses, etc. Suppose we have 25 addresses for one company, what is the best way without creating 25 separate companies and their addresses?
A: You can solve this problem by using Partner functions. Using Transaction WOLP, Partner roles and partner schemas at vendor level and purchasing Document level can be defined. Create as many vendor numbers as required (say 25 -in this case) and assigning to the respective partner roles.

Q: The source list is created for a material ie. source list required is marked. When a PO is created a different vendor can still be selected and even if 'fix' indicator in source list is marked, system only shows warning msg. How can we fix a purchase order to only a fixed vendor for a material ?
A1: Try changing the warning message into an error message. Note the message number. Then use menu
OLME -> Environment-> system message.
A2: Tick the indicator "Source List" in the material master (purchasing view) By ticking this, the procurement would be only possible from sources specified in the source list. You may also think of making the field mandatory in the material master.

Q: We want the Vendor code as 'abc1234' where first 3 characters are alpha and the last four digits are digits serial numbers. What is the solution?
A: Use an user exit. With this user exit, you can check but can not force the user to enter the value correctly.

Q: We want to set up a Preferred Vendor list to enable users to determine the Vendor to be called for the material required while raising the Requisition. What is the best way?
A: Use Transaction ME01 to Maintain Source List. At the preferred vendor, click the Fix check box. By this preferred vendor is automatically assigned whenever 'Follow on function' is called for your PR (Create PO).

Q: What is the SAP standard way for deleting all the vendors centrally from the system?
A: 1. Mark vendors for deletion: XK062.
2. Run SAPF047 which creates an entry in an internal SAP table which is used later
3. Run SAPF058. Check "General Master record" and "MM Data" boxes on, "Test Run " off. Enter Purchase Organizations.
4. Run SAPF058. Check "General Master record" and "FI Data" boxes on, "Test Run " off. Enter Purchase Organizations. ABAP programmer can create an ABAP program to do it.
Back to top
________________________________________
Inventory Management
Q: How can we create one inventory doc with all your materials to count instead of generating one doc for each material?
A1: You can carry out transaction MI01 - by referencing your plant & storage location. You can then enter as many inventory materials as you want.
A2: Set maximum number of items to say 50 using Transaction MICN. The same can be preset using transaction OMCN.
Q: How is GR/IR account related to Inventory?
A: If you are involved with inventory, then you need the GR/IR account (Inventory Account) when the IR is posted.
If you are not involved about inventory, then the system does not need the GR/IR account when the IR is posted, the system needs a G/L instead of the GR/IR account.
Q: We tried RMCB0300 to find out logical value for stock item by date. But after re-valuation, stock value is supported by month instead of date. How can we find the logical value for stock item by date?
A: Use Transaction MC49
Menu path :
1. Information systems -> Logistics -> Inventory management->Material -> Document Evaluations -> Stock value -> Mean inventory or
2. Logistics -> Logistics controlling -> Inventory Controlling Environment -> Document evaluations -> Stock value -> Mean Stock Value.
Q: How can we transfer stock from one vendor to another vendor?
A: DO 542 and then 541 to the new vendor.

Invoice verification
Q: How can I cancel a posted invoice? The error message 'BSEG-GSBER is not an input field' is appearing. Even OSS note -94932 did not help.
A: The error is due to suppression of Business area field in the field status group. Due to this, while reversing the document, the system finds this field is suppressed and hence does not proceed further.
Locate the field status group for the recco account entered in the vendor master and the relevant field status variant.
In IMG, go to FI Global settings-Documents- Line items-Control-Maintain field status variant.
Here for the relevant field status variant and the field status group you may find the business area field has been suppressed.

Ware House
Q: A storage location from different plant can be assigned to the warehouse of any Plant. But different storage location within the same plant cannot be assigned to the same warehouse number. Why ?
A: Different storage locations from different plants can be assigned to the same warehouse. But different storage locations within the same plant can not be assigned to the same warehouse number. These storage locations may be defined as storage types or storage sections.

Q: We are using only fixed bins and do not want to use automatic bin creation nor any strategy for removing/loading goods to the storage? In what way Ware Housing helps me?
A: You may go for Ware House module if,
• you have materials in more than one bin
• you manage several different types of storage (high rack, block ...)-
• you need a very flexible control for printouts
Consumption Based Planning
Q: We have a lot size procedure here which is creating more order proposals. How do you set the limit value for maximum number of MRP order proposals per date in IMG?
A: Under customization, play around with materials management/consumption based planning/maintain all plants

Q: What is the difference between "planned consumption" and "Unplanned consumption"? Can safety stock calculation be done on either of these?
A: While customizing movement types (OMJJ) it is defined as to which set of consumption values gets posted during the material movement. For some it may always be the total consumption and for some it is always the unplanned one and for some it is dependent on whether the issues were done with reference to a reservation ie., a planned consumption. The way these consumption values are taken into account in MRP is defined in the customizing of MRP types.
For Reorder point planning (VM) the total consumption is used to calculate the safety stock and the reorder point.
For Forecast based planning (VV) the total consumption is used to build the forecast which will be used to compile the order proposals.
For Deterministic MRP (PD) the unplanned consumption is used to calculate the forecast which in turn is added to the actual demand.

Q: We are trying to use reservations to block our existing un-restricted plant stock against a Sales Order Line Item. But the reservation is included in the Planning file when MRP is run.. We want to disable the reservation in MRP. How can I do this?
A: Use transaction OPPI.
Menu path : Customizing->Production->MRP->Planning->MRP Calculations->Stock->Define Availability
Check "block Stock"

Q: We do not want to convert Planned orders to requisitions in our MRP run and keep some materials in the step of planned orders. Can we do this?
A: Check the indicator in transaction 'OPPR'. Assign the indicator specifying planned orders only.

Material Master
Q: How can I extend all material to a new plant?
A: The SAP program - RMDATIND is used to create /update material master record.

Q: How can we delete materials permanently from Material master?
A: Use transaction MM70 - Material Master->Other->Reorganization->Material->Choose.
Build variant with selection range of material master records to be selected for deletion and maintain run parameters. Execute.
Use transaction MM71 - Material Master-> other-> Reorganization->Material->Reorganization
Build a second variant
Maintain run parameters and execute.
It is also important to remove the records manually from info record, POs, PRs, reservation etc for successful deletion of the material.

Q: SAP only provides moving average value for current, previous period, and previous year. SAP does not provide transactions/reports that will provide moving average value for a given date.
How can I report moving average price for material number 10000000 at plant 0001 on July 4, 1998 .
A: Try any of these solutions:
1. Change the updating level of the structure (S031) to "daily". In LIS the total value and the total stock are available. Divide value by the stock. It is possible to calculate this dynamically when the analysis is run and to display the result.
2. Create your own structure in LIS and populate it by copying the Moving Average Price from the material master every time there is a transaction. You will have data on those days when there was a transaction.

Q: We have defined all the variables for the materials. However, when I attempt to use Material Matchcode object MAT1, I get the response "No possible entries found". Why?
A: Matchcode i.d. "B", "Material by bill of material" has a selection condition for field STLNR NE ' '. STLNR is the BOM number associated with a material in table MAST. Hence the message - "no possible entries..." pops up if there are no bills of materials associated with your material numbers. You get the matchcodes as long as the material referred by you has BOM number associated with it.

Q: The matchcode object selection is defaulted to matctcode ID "B". Iwould like to change to M "Material by Description" What is the solution?
A: Press the pull down arrow on the material number field and matchcode "B" is displayed, press F5 double-click matchcode i.d. "M", then press F6 . This will set matchcode "M" as the default.

Q: We have one material master : X and the unit of measure is 'pcs' and two serial number : A,B
For this material we make two Pos
First PO calls material X , 1 pcs price 100 (will use serial number A)
Second PO calls material X , 1 pcs price 250 (will use serial number B)
Goods Receipt is done and by filling serial number for the fist PO with A and the second PO with B.
We want to transfer material X serial number A to another plant and want the valuation of this material as 100. How we can do it ?
A: Use "split valuation". Stocks may be received into separate storage locations. Transfer stocks may be done from a storage location/plant to another storage location/plant.

Q: We want to change the calculation of Moving Average Price. We know that the same is in MBEW-VERPR and two transactions to consider - MRHR, MB01. Is there a transaction to change MAV or all the places it is needed?
A: Any Goods receipt or issue (in case of split valuated material) changes Moving Average price depending upon the valuation type which is used when posting the goods issue. You have to go through all the transactions involving those!
For Example:
Material X is using split valuation by origin:
Malaysia : MAV 60 USD - total stock 100 units
India: MAV 50 USD - total stock 200 units
Total stock 300 units MAV 53.33
Here , goods issues will also affect the global MAV, despite not changing MAV from origin country.

Q: What is the use of configurable material.?
A: Configurable material is useful if you have a large number of combination of parts that go into a product. It means different permutations and combinations of the parts for same material. If you maintain a unique material code for each combination , you require a large number of material numbers. KMAT may be used in such a case where you maintain just one generic product code. A super BOM is maintained for such a material consisting of all possible alternatives. A routing is also maintained consisting of all possible operations that could be used. Typically configurable material is used in Made To Order (MTO) environment. However frequently ordered configurations may be planned with a material variant which needs to have a material master record. Thus Material variants may have stock and value. Depending upon characteristic values chosen at sales order entry Sales Order BOM is created. Routing operations are also chosen depending upon which BOM components are assigned to them.

Q: Will Source List automatically appear in Material Master as default if maintained at plant level using OME5?
A1: If you have maintained source list requirement in OME5 and have not maintained the source list for the material , Po can not be released. You are required to maintain source list for all materials in the plant where the indicator is set if you maintain source list at plant level. Else you can make use of info record to do so automatically.

Q: We have One company with a plant and another company with a sales organization. Which is better option between these - PO or Stock Transfer Order ?
A: Cross company Stock Transport Orders can be done.
# Configure using transaction OMGN.
# Depending upon the sending and receiving plants, maintain sales organization and customer data in customizing.
# Maintain the supplying plant as a vendor and attach the plant to the vendor in the Vendor Master.
# Material type has to be HALB or HAWA.
# Ensure that the company with sales Organization has a plant to take care of stocking.
# The PO used is NB and not Stock Transfer PO.
Configure SD for inter-company billing to enable picking up the pricing procedure for billing.
# Carry Out delivery through process delivery due list and billing through process billing due list.

Q: We can make field mandatory. We want to make a default value to a Particular field in the Material Master. Say, We want that the period indicator in the MRP2 view as "P". What is the best way?
A: Use transaction variant. Transaction SHD0 and then Transaction SE93.

Workflow
Q: The following is set up for workflow:
1. Workflow organization Structure with 2 positions is created and assigned a person to both positions
2. Assign tasks to agent
TS 00007986 Requisition release - TO JOBS
TS 00008014 Purchase requisition release refused - GENERAL
TS 00008018 Requisition released - GENERAL
TS 00008348 Requisition release reset - GENERAL
WS 00000038 Workflow for purchase requisition release - TO JOBS
3.Activate event linkage
WS 00000038 Workflow for purchase requisition release
WE BUS2009 RELEASESTEPCREATE Purchase requisition Release step create is activated
4.Activated release codes for workflow
[1= Role resolution with group, code, and plant (T16FW)]
5.Assigned release codes to agent (JOBS created in 1)
The following error appears
"Work item 60772: Linkage to object BUS2009 event REJECTED cannot be written ".
A: Use transaction SWE2. Make sure "object BUS2009 event REJECTED" is enabled.

Maintain Plant
Plant 0001 is the SAP default.
OX14 - Define Valuation Area (Tick one only- Once your system go live, no more changes)
Most company take the SAP recommended choice - Value Material Stock at Plant level
Value Material Stock at Plant or Company Level
o If you valuate material stocks at plant level, the plant is the valuation area.
o If you valuate material stocks at company code level, the company code is the valuation area.
o The decision you make applies to the whole client.
OX10 - Create / Change / View Plants
OVXB - Create / Change / View Division
OX18 - Assign Plant to company code
e.g. 0001 - 0001 - All Plants
Px1 - Plant Px1
Px2 - Plant Px2
OX19 - Assignment of company code to the Controlling Area
OB38 - Assign company code to Credit Control Area
OMJ7 - Assign business area to Plant/Valuation area and division
e.g. Plant Px1 - Business Area Bx1
Bx2
Assign Valuation area to the Business Area
.e.g. Valuation area Vx1 - Business Area Bx1
Business Area Bx2
OMS0 - Assign Factory Calendar to the Plant and Business Area
The plant plays an important role in the following areas:
• Material Valuation - If the valuation level is the plant, the material stocks are valuated at plant level. Each plant can have its own material prices and account determination.
• Inventory Management - The material stocks are managed within a plant.
• MRP - Material requirements are planned for each plant. Each plant has its own MRP data. Analyses for materials planning can be made across plants.
• Production - Each plant having they own production/planning.
• Costing - In costing, valuation prices are defined only within a plant.
• Plant Maintenance - If a plant performs plant maintenance planning tasks, it is defined as a maintenance planning plant. A maintenance planning plant can also carry out planning tasks for other plants (maintenance plants).
If you want to use the application PP (production planning) or product costing and job-order costing, you must set valuation at plant level.
The valuation level that you choose affects
• the maintenance of material master records
• the G/L accounts in which material stocks are managed
• the G/L accounts to which transactions are posted in Materials Management
Effect on the maintenance of material master records:
Depending on the valuation level chosen,
• you maintain accounting data in the material master record for each plant or for each company code
• you define a valuation price for the material in each plant or in each company code
Effect on G/L accounts:
If material stocks are valuated at company code level, all plant stocks of a material are managed in a joint stock account for each company code.
If material stocks are valuated at plant level, you can manage the material stocks for each plant in different accounts. For each plant, you can define a separate determination.
If several plants are to use account determination, you can group these plants in "Valuation and Account Assignment" Customizing.
Material Master - Introduction
The material master is the starting point for the rest of the modules.
What Material Types are there?
The material types that you use are configured in Customizing for the Material Master under
Logistics Master Data : Material Master -> Material -> Control data -> Define material type attributes.
The following list shows you the material types contained, for example, in the standard SAP R/3 System, and what their different roles are:
DIEN (services)
Services are procured externally and cannot be stored. A material master record of this material type can always contain purchasing data.
FERT (finished products)
Finished products are produced by the company itself. Since they cannot be ordered by Purchasing, a material master record of this material type does not contain purchasing data.
FHMI (production resources/tools)
Production resources/tools are procured externally and used in the manufacture of products. A material master record of this material type can contain purchasing data, but no sales data. It is managed on a quantity basis. Examples of production resources/tools are apparatus, equipment, and measuring and testing devices.
HALB (semifinished products)
Semifinished products can be procured externally (sub-contracting) as well as manufactured in-house. They are then processed by the company. A material master record of this material type can contain both purchasing and work scheduling data.
HAWA (trading goods)
Trading goods are always procured externally and then sold. A material master record of this material type can contain purchasing and sales data.
HIBE (operating supplies)
Operating supplies are procured externally and required for the manufacture of other products. A material master record of this material type can contain purchasing data but no sales data.
NLAG (non-stock material)
Non-stock material is material that is not held in stock because it is consumed immediately. (Office supplies such as stationary. You need to create purchase order and accounting document for payment but the stock balance is always zero as it is issued out immediately to the various department.)
ROH (raw materials)
Raw materials are always procured externally and then processed. Since raw materials cannot be sold, a material master record of this material type contains no sales data.
UNBW (non-valuated materials)
Non-valuated materials are managed on a quantity basis, but not by value.
VERP (packaging materials)
Packaging materials are used to transport goods and come with the goods free of charge. A material master record of this material type is managed both on a quantity basis and by value.
WETT (competitive products)
Competitive products have their own material master records created from the Basic Data view. The competitor's number, which is stored in the material master record, assigns the material to a particular competitor.
Maintain the Material Type
OMS2 - Material Type Maintenance - Create/Change/Display
Steps:-
• transaction OMS2
• click Change
• key in the Material Type you want to change e.g. FERT then hit enter
The Views belows allows you to choose the Views for each Material Type.
(Press the Page up/Page Down keys to scroll the views)
If you tried to change from FERT to HAWA in 4.6x, you will receive an error message :-
The material type cannot be changed. This is not allowed if only external procurement is defined for the new material type, or if the new material type has a different account category reference than the old material type.
To overcome it, goto OMS2 and change the HAWA material type.
In the Internal/external purchase orders sections:
Original Changes
Ext. purchase orders 2 1
Int. purchase orders 0 1
Screens in Material Master
• MM01 - Create, MM02 - Change, MM03 - Display and MM06 - Flag for deletion.
• MM04 - Display the changes done to the material master.
• MMAM - Change the Material Type. for e.g. from FERT to HALB
Configure the Material Master Screen MM01 / MM02 / MM03
OMSR - Assign the field to the field group
OMS9 - Maintain the data screen field
Unit of Measure
In the material master, there is a Units of measure button for users to store in the different conversion rate. This sample program (ZUNT) extract the data from the unit of measure conversion table.
In the Material Master the moving average price are affected by:-
• Goods Receipt for Purchase Orders
• Transfer from Plant to Plant
• Invoice Receipt
• Settlement
• Price Change
Common configuration changes-
• define new material group (OMSF)
• define new valuation class (OMSK) and automatic posting (OBYC)
• define new material account assignment group (transaction OVK5) and
Customer/Material/Account keys (transaction VKOA)
Block materials from inventory posting
After blocking, when the user do a inventory posting, they will get this error message :-
E: Material xxxxx has status Blocked for procmnt/whse

To activate the blocking :-
Goto transaction MM02 - Purchasing View
Type in 01 at the MM/PP status field and save it
Create Delivery Log - Material xxx is blocked
During the Create Delivery (VL01), SAP prompt you a log that Material xxx is blocked.
During the Sales Order Create/Change for that material, there might be some update termination that causes the locked of the material (Windows hanged or power failure).
You can check using transaction SM12 - type an "*" at the User name field.
Check whether the material is in the locked list.
If it is in the locked list, asked the user to log out before you delete it from the locked list.
Maintain Storage Location
MMSC - Collective entry of Storage Location for a material.
Insert new or delete un-used Storage Location.
Maintain whether the storage location was included or excluded from MRP run.
Block Storage Location from further posting
1. You can block the storage location of a material without affecting the rest of the location using the same material.
Create a Physical Inventory document for the storage location with transaction MI01
Select the Posting Block checkbox.
This would prevent transactions from occuring until you either post or delete the physical inventory document.
(There are no impact, unless you do a post difference for the physical inventory document.)
2. Another method is to rename the storage location name.
Go to transaction OX09
Edit -> Copy as (copy the original storage location to a new name, replacing the first character e.g. ZXXX)
Edit -> Delete (delete the original storage location)
Do the reverse if you want back the original storage location.
Accounting document number range for MM
Transaction OMW9
Document Type - Double click on desire transaction code to check the document type for number range.
(e.g. MR21 Document type - PR)
Financial accounting document type - Assign the document type to a number range and account type.
(e.g. PR - Account type allowed for posting will be MS)
• Double click on the document type PR.
• Assign an unique starting number range that was not used. e.g. 88
• Choose the Account type for Material and G/L account (MS)
• The rest of the fields are optional (you can leave it as blank)
SAP definitions for account type -
• A - Assets
• D - Customers
• K - Vendors
• M - Material
• S - G/L accounts
Number ranges for financial accounting document type - Assign the number range to the running number range.
No. Year (till) From number To number Current number Ext (no tick internal or tick external)
88 9999 8800000000 8899999999 Track by SAP Blank
Accounting document will be generated if there are stocks during price change, if you don't have any stocks, no accounting document will be generated as there are no inventory to revaluate for price differences.
Valuation Class for Material Group
In 4.6x and 4.5b, you can assign valuation class to Material Group.
It is useful in the sense that user do not have to manually do an Account Assignments.
For stock items, valuation class cannot be changed whenever the stock on hand is not zero.
Valuation class are tied to a G/L account.
A change of valuation class means a change of G/L account.
In FI concept, you have to debit and credit to balance the G/L account. That is why your stock must be zero before the system allows you to changed the valuation class. If it is not zero, you have to either transfer it to another material or do a dummy issues. After changing the valuation class, do a reversal entries for the stocks which you have transfer out or you have done a dummy issues.
IMG - Material Management -> Purchasing -> Material Master -> Entry aids for items without a Material Master
G/L Accounts in MM Account Determination
The program RM07C030 check all the G/L account define in your Material Master valuation class.
Search is via Company code and Valuation area.
Compare fields status for movement types against General Ledger
Use SA38 then run RM07CUFA

Common Issue
1)Vendor is not created for Purchasing Organisation XXXX.
2)Though Vendor Master is Flag for Deletion ,Vendor is shows at the time of PO Creation.
3)How to extend the materials for another storage location
4)How to Create the PO for Different Currencies.
5)While Posting The Doc . Error Occure,1) Account Determination for Entry 1000 BSV _ _ not Posssible.2) Account Determination for Entry 1000 FRL _ _ not Posssible.
6)Not Authorisation for Movt Type ......,Transaction Code......
7) Account Determenation for transaction .... Cost center ...does not maintain.
8)While Creation of GR -Authorisation missing for Company Code 0000 Asset Class XXXX,
9)While Removing The Stock of material by Cancelling the Goods Receipt Doc.Error occur that Stock Qty difficial by xx No.
10)While GR Cancellation error occure that document does not contain any selected item.
11)While Creating Service Entry Sheet Error occured that Qty entered exceeded by Qty in PO
12)While cancelling the matl.Doc Error occure that matl is deficit of sales ordr stock.
13) Error-Tax code does not Exist while creating Miro
14)TDS Amount is not Captured at Miro entry.

15)While Miro error occure that No suitable item found for Purchase Order.
16)User ID gets Blocked due to wrong Password entered more than 3 times.

18)Error-Gl account does not created for Chart of account XXXX while Miro
19)In Purchase Order Service tax is 12.24 % and at Bill service tax is 10.5 .How to adjust it and How to cancell Wrong Miro
20)Stock Statement not matched Value still lying into Stock A/c

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